Phoenix
Anatomy of a Paycheck
Anatomy of a Paycheck How federal income tax is calculated. Federal income tax is calculated based on the W-4 you fill out: https://www.irs.gov/pub/irs-pdf/fw4.pdf What happens if I think the federal tax amount should be different? The best source ...
One-time Allocation Adjustments
In Enter Payroll, select the Location and/or Department for the pay type you need to update one-time. *Default Location or Department means that there are none on the company level to choose from. If you need some to be listed please ask your ...
How to Change or Delete a Direct Deposit
Click Employees. Click on the employee. Click Direct Deposit Click Delete to get rid of the direct deposit. If you need to replace the old direct deposit with a new one, click New Direct Deposit in blue.
How to Add a Benefit
Click Employees. Click on the employees' name. Click on Benefits. Click New Employee Benefit in blue. Click the drop down arrow on 'Benefit' and select the benefit type. Select when the benefit is to occur. Enter in the fixed amount, or level of the ...
How to Change a Benefit
Click Employees. Click on the employees' name. Click Benefits. If you would like to do a one-time adjustment, click Inline Edit. You would then enter in the one-time adjustment amount and click Save. For example, if the benefit amount is $100 and you ...
Processing a Manual Check
1) Go to the Payroll tab. 2) Set the Company & Dates. The manual check will be processed with the next actual payroll. So, enter those dates. Don’t forget to Save. 3) Go into Enter Payroll. 4) Click the Manual Checks button. 1) An alternate ...
How to Add an Employee Into Pay Grid When Rehired
Click Payroll, then go to Enter Payroll. Click the green plus symbol 'Add EE'. Select the by clicking the drop down arrow. Select the Pay Type with the drop down arrow. Click 'Add'. You will receive the below message. Click 'Ok'.
One-time Adjustment in View Totals
In Payroll, click 'View Totals'. If you need to do a one-time override for an employees' pay rate or gross salary pay, select the pay type to the left, which will show which employees have that pay type on the right. Enter in either the one-time ...
Company-Wide Update of Deductions
*If you are in need of this service, please contact your Payroll Specialist and they will enable it for you. Once enabled, you would follow the below steps. Click 'Company', then 'Deductions'. Click on the deduction that you need to update. Click ...
How to Create Recurring Entries
In Enter Payroll click 'Saved Defaults'. Here you can: - Add a row (click the green plus symbol) - Delete a row (red negative symbol) - Set a pay type (click the pencil) - Add in hours or remove hours in ...
How to Create an ESS Login
Below are instructions to set up a user ID to go online and view/print up your paystubs or w2 anytime. The Employee Login is: https://ess.cyberpayonline.com/timepays or go on timepays.com, click employee portal, then click on View Pay Stub – Phoenix ...
How to Switch Between Companies
Click Company Click Clear to get out of the current company that you are in Click Select on the company you wish to go into
Creating Custom Reports
Under Reports select Custom Click New Report Put a bullet in Payroll Select the company Click Next Click in the 'Click here to select, type to filter' to select the desired criteria for each category If you want all of it to show on the report, but ...
Built-In Report - Employee Summary
Click the drop down arrow next to the word Reports Click Built-In Click Employee Click Employee Summary Have your company show in the Select Company field If you need the report for a custom range, put a bullet in the Custom Range Either select a ...
How to Make a Pay Rate Change
Click Employee List Click on the name of the employee Click Pay Types Click Inline Edit on the pay type that you would like to change Enter in the new hourly rate Regardless if you are a T&A client or not, enter in the effective date (usually first ...
Updating Allocations
Click Employees Click Allocations Click Inline Edit Change the department, location, etc. Click Save over to the left where you clicked Inline Edit At the bottom of the screen click Edit Select the change(s) you need to make Click Update Click ...
How to View Tax Forms
Click Reports Click Tax Forms The Year, Period, and Tax Form column names will help guide you to which report you are looking for Under the Document File column name, you can click any file (in blue) that you wish to view
How to Change an Employee's Withholding
Click Employees Click on the name of the employee in blue Click EE Taxes Click Inline Edit Enter in the dollar amount that the employee enters on Step 3 of the W4 in the Exemptions box If the employee noted any extra withholding to be held, enter ...
How to View W2's (in Employee List)
Click Employees Click the drop-down arrow under Active Employees by Company Click All Employees W2 Under W-2's, click on the year of the W2 to view and print if desired
How to View W2's (in Tax Forms)
Click Reports Click Tax Forms Under the header Document File, W2 reference copies 4 employees to a page are under the 'W2 4 up, Employer Copy 4 Per Page' PDF Under the same header, W2 reference copies 1 employee per page are under the 'W2 4 up, ...
How to Hold a Deduction, Benefit, and/or Employee Taxes
In Enter Payroll, click Holds on the top right of your screen If this hold, or holds, need to go al all employees, put a bullet in All Employees If just for select employees, click Select Employee and click the drop down arrow on Select An Employee. ...
How to Set Direct Deposit Stubs to Not Print
Click Employees Click on the employees' name in blue Click on Direct Deposit Put a check in the Do Not Print Pay Stub box Click the blue Save
How to View Payroll Reports
1.) Click the drop-down arrow under Reports 2.) Click Reports underneath it 3.) Under Provider Uploads are the payroll reports 4.) Depending on how many reports you have uploaded for your company, they may go onto the 2nd page 5.) Older reports can ...
How to View Employee Pay Stubs
1.) Click Employee List 2.) Click on the employees' name 3.) Click the drop-down arrow on Pay History 4.) Select from Current Year, Prior Year, or All 5.) Click the check date in blue to view the stub
How to Rehire and Terminate Employees
To Terminate: 1.) Click Employee List 2.) Click Terminate to the right of the employees' name 3.) Enter a termination date 4.) Enter a termination reason 5.) Select Yes or No to Rehire Eligible 6.) Click in the box 'will not be getting another ...
How to Convert Hours to Decimals
1.) In Enter Payroll, click Show / Hide Columns 2.) Click in the Time box 3.) Click anywhere inside the Enter Payroll screen to get rid of the Show / Hide Columns column 4.) Enter in the hours in the Time box (red) 5.) The hours will then go into the ...
How to do a Pay Rate Override
1.) In Enter Payroll, click Show / Hide Columns and put a check in the Override box (if this column is not already in Enter Payroll) 2.) Click anywhere inside Enter Payroll to make this column go away 3.) Enter in the one-time pay rate in the ...
How to Add a New Deduction
1.) Click New Employee Deduction 2.) Select the deduction type 3.) Select how often it occurs 4.) Select the type ID (fixed?) 5.) Enter in the amount 6.) Enter in all 9’s in the Maximum Annual 7.) If there is no limit, do all 9’s again for ...
How to Change an Employee Deduction
1.) Click Employees 2.) Click on the employees’ name in blue 3.) Click Deductions 4.) Click Inline Edit 5.) Click Employees 6.) Click on the employees’ name in blue 7.) Click Deductions 8.) Click Inline Edit - If you need to update the ...
How to Add Direct Deposit
1.) Click Employees 2.) Click on the employee in blue 3.) Click Direct Deposit 4.) Click New Direct Deposit in blue 5.) Order would be 1 if only 1 direct deposit 6.) Select Direct Deposit type (Net Pay, Percent of Pay, or Dollar Amount 7.) Enter the ...
How to Add a New Employee
1.) Click Employees 2.) Click New Employee in blue 3.) Any item with a red line in front of it needs to be populated for an employee to be created. However if there isn’t a red line it still may be needed for you to do payroll (ex. wage).